Capital Improvements Project Management System
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Table of Contents
Section I Introduction
Section II Overview
Section III CIP Management System Process
Step 1. Project Identification, Evaluation, & Funding During the Annual Budget Process
Step 2. Develop Plans & Specifications for the Project
Step 3. Advertise Project for Bid (Notice to Bidders)
Step 4. Conduct Pre-Bid Conference with Interested Parties
Step 5. Conduct Pre-Award Analysis of Most Responsive Bidder
Step 6. Formulate Recommendation for County Manager's Approval and Forward to County Commission for Appropriate Bid Award
Step 7. Issue Notice of Award
Step 8. Finalize all Required Easements, Right-of-Ways, Insurance, Bonds, etc. as Necessary for the Project
Step 9. Conduct Pre-Construction Meeting
Step 10. Issue Notice to Proceed
Step 11. Successful Vendor Begins Project Construction
Step 12. Appropriate Engineering/Inspection Services On-Going During Construction
Step 13. Post Construction Evaluation
Appendix A: Request for Bid Approval Form
Appendix B: Risk Management Requirements for Agreements, Contracts & Leases
Appendix C: Synopsis of authority, Roles & General Comments
Appendix D: Forms & Reports
Contract Management Rating System:
- Consulting Engineer / Project Management
Inspectors Weekly Progress Report