INTRODUCTION

The Bay County Board of County Commissioners (County) seeks bids from qualified contractors for the stabilization of Sweetwater Branch Road. The total project length is approximately 3.4 miles. The project area will be stabilized with open graded asphaltic concrete pavement, sod, and include adequate roadside shoulders, cross drains and swales as part of roadside drainage improvements. 

The project is funded in part by a Section 319 Nonpoint Source Management Program implementation grant from the U.S. Environmental Protection Agency through an agreement/contract with the Nonpoint Source Management Section of the Florida Department of Environmental Protection and the intent is to reduce sediment impacts to the Sweetwater Creek, upper Branch of Econfina Creek Watershed, St. Andrews Bay System. It is imperative that the awarded Contractor examine and become familiar with the grant conditions and Federal Funding requirements (EXHIBIT 5). Funding for the project has been made possible through the grant and is contingent on strict conformance to the guidelines set forth.

BID DEADLINE/DELIVERY

ELECTRONIC/SEALED BIDS for ITB NO: 22-18 Sweetwater Branch Road Sediment Reduction Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (central time) Tuesday, March 21, 2023. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Bids for this solicitation may be submitted either electronically via the County’s Bonfire Web portal or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11^th Street, Suite 2500, Panama City, Florida 32401. 

Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. 

Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.

Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.   For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). 

BID DOCUMENTS

Electronic versions of the solicitation documents are available via Purchasing Department's Bonfire web portal https://baycountyfl.bonfirehub.com/portal/?tab=openOpportunities

Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, , 840 West 11^th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.

For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. 

QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov, the Bonfire portal, or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (central time) on Friday, March 10, 2023.

Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.

In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.