The Bay County Board of County Commissioners (County) qualifications from firms to provide Design services for the HMGP Multiple Roads Project.  The project includes the design of stormwater and pavement improvements of 11 roadways totaling approximately 9.2 miles of roadway.  

The project may be reimbursed by the Hazard Mitigation Grant Program (HMGP) DR-4399-159-R, as approved by the Florida Division of Emergency Management (Division) and the Federal Emergency Management Agency (FEMA) and the Hazard Mitigation Community Development Match Grant (HMGP-CDBG) Program through the Florida Department of Economic Opportunity (FDEO). Funding for the project may be made possible through these grants and is contingent on strict conformance to the guidelines set forth by FDEM, FEMA, and FDEO.   Respondents will comply with the Federal Regulations Contract Requirements shown at Exhibit 2. 

The Sub-Recipient (County) shall hire an Engineering Firm or Individual to conduct Phase I (design) of this project, which includes the preliminary engineering designs and calculations, surveys, permitting, and notices. Construction activities will be approved at a later date through a subsequent ITB but, are not approved at this time.  Phase I work shall be completed in accordance with all applicable federal, state, and local laws, regulations and codes.

SUBMITTAL DEADLINE/DELIVERY

SEALED SUBMITTALS for RFQ NO: 22-33 Design Services for HMGP Multiple Roads Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, Florida 32401 up until 2:00 pm (CDT) Tuesday, September 6, 2022. Submittals will be publicly opened immediately following the deadline. It is the sole responsibility of the Respondent to ensure that the Submittal is received on time.

Each Submittal shall be delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401, no later than the Submittal deadline. 

Special Accommodation:  Any person requiring a special accommodation at a Pre-Submittal Conference or Submittal opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). 

SOLICITATION DOCUMENTS

For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered respondents (those who have been registered as receiving a solicitation package) receive the documents. 

POINT OF CONTACT

Respondents shall submit all questions, in writing, to the Purchasing Department at Purchasing@baycountyfl.gov or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) on Monday, August 29, 2022.

·Current Solicitations

·Select Solicitation

·View Documents (at bottom of screen)

·Enter Company Name, Contact Name, Phone Number and Email Address

o By registering, you will be placed on the plan-holders list for the solicitation. This list is used for communications from the County to prospective respondents.

·Links to the documents will be available in the Related Documents section

Solicitation documents may also be obtained from the Bay County Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, FL 32401.

Engineering firms shall be Florida licensed firms. Engineers shall hold a Florida Professional Engineer’s license. Surveyors shall hold a Professional Land Surveyor’s License.