The Bay County Board of County Commissioners is seeking Bids from Qualify Electrical Contractors to provide and install Four (4) individual 50 KW Generators with new wiring from existing utility company transformer and provide an Automatic Transfer Switch that functions with new Generator; connect to Main Breaker. The new Generators will provide necessary reliable backup power to emergency radio towers and allow them to fully function and provide uninterrupted emergency communications. New Generators shall be designed to meet current local, state and national building codes. Location of Towers:

The project may be reimbursed by the Hazard Mitigation Grant Program (HMGP) DR-4399-031-R, as approved by the Florida Division of Emergency Management (Division) and the Federal Emergency Management Agency (FEMA) and the Hazard Mitigation Community Development Match Grant (HMGP-CDBG) Program through the Florida Department of Economic Opportunity (FDEO). Funding for the project may be made possible through these grants and is contingent on strict conformance to the guidelines set forth by FDEM, FEMA, and FDEO.  Respondents will comply with the Federal Regulations Contract Requirements shown at Exhibit 4.

A MANDATORY Pre-Bid Meeting will be held at 10:00 am on Wednesday, December 1, 2021 in the Purchasing Department Conference Room, 840 W. 11^th Street, Suite 2500, Panama City, FL 32401. Site visits will be held immediately following the Mandatory Pre-bid meeting. Bay County has scheduled visits to sites as shown below:

• Immediately following the Pre-bid meeting on Wednesday, December 1, 2021:
  1. 9^th Street Site – 517 E 9^th St, Panama City, FL 32401
  2. Beach Central Site – 12425 Hutchinson Blvd, Panama City Beach, FL
• Thursday, December 2, 2021 at 9:00 AM:
  1. Bennett Tower – Address is 7300 E Hwy 20, Youngtown, FL
  2. FHP Tower site – 9609 E Hwy 22, Panama City, FL

ELECTRONIC/SEALED BIDS for ITB NO: 22-06 Bay County Emergency Radio 911 Towers Generators will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department 840 W. 11^th Street, Suite 2500, Panama City, FL 32401 up until 2:00 pm (CST) Wednesday, December 15, 2021. Bids will be publicly opened immediately following the deadline. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Bids for this solicitation will be accepted electronically via the Purchasing Department's Bonfire web portal until 2:00 p.m., local time, on the bid date. All bids will be available for inspection upon notice of award or intended award or within 30 days after bid opening, whichever is earlier. 

SEALED PAPER Bids shall be delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11^th Street, Suite 2500, Panama City, Florida 32401, no later than the bid deadline. Bidders should submit one (1) original labeled “Original” bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. The County will check the bids and notify the selected bidder at the earliest opportunity. 

Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.  For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). 

Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov, the Bonfire portal, or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CST) Monday, December 6, 2021.

Bids may be deemed non-responsive if not accompanied by proof of State of Florida
Electrical Contractor’s License.