The Bay County Board of County Commissioners is seeking bids from Electrical Contractors to design and install a 2.5MW standby diesel generator at Williams Bayou Pumping Station (WBPS) to serve as an emergency backup power source for the four electrically-driven raw water pumps, which currently are not equipped with a source of backup electrical power. The project also includes the design and installation of seven variable frequency drives (VFDs) for the station’s seven raw water pumps to protect them against power surges and phase losses. Williams Bayou Pump Station is located at 4813 Hwy 2321, Panama City, FL 32404.
The project may be reimbursed by the Hazard Mitigation Grant Program (HMGP) DR-4399-016-R, as approved by the Florida Division of Emergency Management (FDEM), Federal Emergency Management Agency (FEMA) and the Hazard Mitigation Community Development Match Grant (HMGP-CDBG) Program through the Florida Department of Economic Opportunity (FDEO). Funding for the project may be made possible through these grants and is contingent on strict conformance to the guidelines set forth by FDEM, FEMA, and FDEO. Respondents shall comply with the Federal Regulations Contract Requirements shown at Exhibit 4.
Electrical contractors shall be Florida licensed electrical contractors. Subcontractors shall be Florida licensed in trades where licenses are required.
Bids may be deemed nonresponsive if not accompanied by proof of State of Florida
Electrical Contractor’s License.
MANDATORY PRE-BID MEETING
A MANDATORY Pre-Bid Meeting will be held at 9:00 am (CST) on Tuesday, January 25, 2022 in the Purchasing Department Conference Room, 840 W. 11th Street, Suite 2500, Panama City, FL 32401. Site Visits may be arranged by contacting the Utility Services Department at (850) 248-5010. No questions will be answered during site visits, all questions shall be submitted in writing to the Purchasing Department no later than the questions due date.
While site visits are not mandatory, attendance at the site is highly recommended to allow the bidder to become familiar with site location, conditions and properly size and install the equipment. The intent is for every bidder to visit the site and submit any questions before the bids are submitted to reduce the need for Change Orders for unforeseen issues. Bay County does not ensure the accuracy of any information given, the Bidder is to field verify all information.
Note: Bidders shall attend the pre-bid meeting. Any Bidder who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize bidders with the project and answer questions. All bidders must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to bid on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.
In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.
ELECTRONIC/SEALED BIDS for ITB NO: 22-23 Williams Bayou Pump Station Generator and Utility Mitigation Project HMGP Project 4399-016-R will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department 840 W. 11th Street, Suite 2500, Panama City, FL 32401 up until 2:30 pm (CST) Monday, February 14, 2022. Bids will be publicly opened immediately following the deadline. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
Bids for this solicitation will be accepted electronically via the Purchasing Department's Bonfire Web portal until 2:00 p.m., local time, on the bid date. All bids will be available for inspection upon notice of award or intended award or within 30 days after bid opening, whichever is earlier.
SEALED PAPER Bids shall be delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401, no later than the bid deadline. Bidders should submit one (1) original labeled “Original” bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. The County will check the bids and notify the selected bidder at the earliest opportunity.
Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
Electronic versions of the solicitation documents are available via Purchasing Department's Bonfire web portal.
Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, , 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.